Run a trip from the Trip Manifest

Trip Manifests shows who is going on each trip — rooming, balance owed and check-in. Balances stay in sync with each traveler’s payment plan. Trips are listed next departure first; the tiles at the top count Active trips, Travelers booked, Collected and Outstanding across all trips. Divemasters see the roster without any money columns.

Read a trip card

• Booked is seats sold — the number capacity is measured against. On manifest is actual people on the rooming list; it turns amber when the two differ.
• Divers and Non-divers split the people on the list. A non-diver is a companion in a room who did not buy a seat.
• Rows are grouped by room. “No room assigned yet” collects the rest. ✎ edit on a room line renames it, sets its type (e.g. 2 Double Beds) and its Bed type (Single / Double) for every member at once.

Add a booking

A paying customer books through the public trip page or the register, so they get a portal, a pay link and trip emails. On the board, ＋ Add booking creates a guest booking: a name on the rooming list with no customer record. Enter Full name, optional Phone, Room, Room type, Bed type and Diver / Non-diver, leave Comped ($0) ticked or untick it and enter a Price, then press Add booking. The row shows a GUEST tag.

Manage a booking

1. Press Manage ▾ on the row.
2. Room: pick an existing room or ＋ New room…, then Move.
3. Travelers on this booking: one line per person with Full name, Email and Diver / Non-diver. Everyone with an email gets trip emails. Press Save travelers. A “more names needed” warning means seats were sold without names.
4. Group leader: press Make group leader. There is one per trip; marking a booking clears the star from the others.
5. Add charge: What for, amount, an optional due date (blank = 2 weeks out), Email pay link ticked, then Add charge. It becomes a new installment on their balance.
6. Cancel booking frees the seat, stops trip emails and reminders, and drops the row into a Cancelled list at the bottom with an Undo. It does not refund anything by itself.

Check-in, print and email

• Click the Check-in cell (— becomes ✓). The card counts checked-in against active bookings.
• 🖨 Print manifest opens a printable sheet for the resort; it leaves customer emails off the name column.
• ✉️ Email travelers opens Email Studio with this trip already selected as the audience.